17th December 2019
Have you made any new year’s resolutions? With 2020 hovering over the horizon, it is pragmatic for any business to reflect on the year past. You might think it is time to look at your company’s processes and see what is working and highlight areas for development.
If one of your focus points is to streamline your finance department and save precious time through more efficient workflows, then finance automation should be your new best friend.
Who is finance automation for?
You could be a financial controller, accountant, managing partner, CFO or COO in the company. Whichever department you work in, you all share the universal goal of reducing costs. This can typically be achieved through automated invoice processing.
How does it work?
Invoices are automatically captured by our bespoke solution regardless of the channel in which they arrive. Using machine-learning technology, invoice data is accurately extracted and populated into a validation form (or auto-approved when no exception is detected).
Next, invoice data is auto-matched with the corresponding orders and goods receipts, enabling staff to quickly review and resolve exceptions from a single, consolidated view. Invoices that require payment approvals are automatically routed to the right individual or group in charge. The validated invoice is then entered into the accounting book, archived and made accessible for as long as necessary.
Docuflow’s cloud-based solution cleverly breaks down every single step of Accounts Payable invoicing and proficiently automates the process. From the moment the original document lands on your desk or in your inbox, to you creating an accounting book entry in the ERP system, Docuflow’s intuitive system minimises manual touch points.
This way, you are being an ethical and resourceful employer who maximises productivity by decreasing repetitive tasks. By ensuring colleagues are making the best use of their time, you are creating a slick operation with staff who are working smarter, not harder.
Docuflow’s suite of finance automation software consists of low cost, quick to implement solutions that will make your life easier by efficient invoice processing. Our intuitive software automatically checks invoices against purchase orders and delivery notes, eliminating error in comparison to being checked manually.
The super-fast scanning and extraction of information from invoices to enter a customised, automated workflow keeps everything on track so you don’t have to worry about it. We set up automatic triggers and alerts to keep you informed during the whole invoice life-cycle; from receipt to approval, and payment, you will be informed, every step of the way.
With Docuflow’s finance automation software, you are removing paper, reducing costs and time, all by simply automating the process. Other benefits are mobile approvals leading to minimised data error, and the swift integration into other systems including Sage, SAPP and various third-party software.
Docuflow are proud to have a diverse clientele, which is why, although Docuflow’s finance automation software is cloud-based, we offer options of an on-premise service for those that prefer this option.
Get on board to explore a feature-packed business-ready solution that will save you time and money in the new year. Discover how our finance automation software has become an imperative tool and part of our clients’ daily routine.
Get in touch today to see how we can empower your organisation to become more organised and save time and money in the process.
Download further Accounts Payable Automation here.
Download a white paper on Accounts Payable Automation here.
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