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Optimised Visitor Management: create a lasting impression by making OVM a key feature in your workplace

Optimised Visitor Management: create a lasting impression by making OVM a key feature in your workplace

25th October 2019

How does your business greet customers or clients? Did you know, impressions are formed within the first seven seconds of a meeting? These first few seconds are vital when it comes to connecting with a potential client.

There is something you can do, to ensure your visitors enjoy a high-end service, and that is to make Optimised Visitor Management part of your welcome process.

Docuflow’s Optimised Visitor Management Systems are smart, secure and easy to use platforms for managing guests’, employees’ and contractors’ registration.

If your reception has an old-school signing-in register and your receptionist hands visitors’ lanyards, now is the time to step away from paper-based systems and into the 21st century with our Optimised Visitor Management Systems.

Touchscreen technology and stylised, intuitive software empowers visitors to quickly and efficiently sign themselves in and out using the designated kiosk.

Using this method, data capture of important information for data protection, and adherence to legal requirements is completed in just a few seconds. By making the visitor in charge of this data gathering procedure, your organisation is being proactive in being GDPR compliant and implementing data protection principles.

Visitors can also have their badges automatically printed via a badge printer, which can be installed upon request.

Safety in the workplace is paramount, and our Optimised Visitor Management systems help you safeguard colleagues and stakeholders alike, by creating a more secure, compliant working environment.

Advanced reporting lets you generate comprehensive reports. These real-time reports will identify exactly who is in the building for security, compliance and health and safety reasons. Not only can you track every single person who enters your premises, but also, in case of a fire where an exit emergency is needed, you can get a record of the evacuation process through one simple click of a button.

This ability to contact all visitors quickly and easily will not only give you peace of mind, but also elevate your company as one who prioritises the wellbeing of customers at all times.

Once installed, you can make the platform your own by customising screen designs and sign-in processes to make the system bespoke to your organisation.

Make the Optimised Visitor Management system work for you by streamlining visitor sign-in processes to speed up efficiency. You can set dates for repeat guests, whilst larger groups can be pre-registered allowing them to sign in using a QR code, for which, a barcode scanner can be installed upon request.

 

 

Transcending aesthetic appeal, this impressive piece of kit has powerful software which instantly notifies employees by text message or email that their guest has arrived, so your receptionist doesn’t need to. Couriers too, can drop off packages using a dedicated delivery button and employees are notified in the same way.

Apart from increasing safety and efficiency, you can forge a stronger first impression and deeper business connection. So, lose the lanyard (on purpose), pitch the paper (and be more environmentally friendly), and create a lasting impression by making Optimised Visitor Management a key feature in your workplace. Get in touch today for a chat, or to get booked in for a free demo.

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